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Curtin University
People and Culture

Policies and procedures recently approved

The following policies have been recently approved:

The following procedures have been recently approved:

 

The Organisational Structure Policy, the Recruitment, Selection and Appointment Policy, the Remuneration and Benefits Policy, the Staff Performance and Development Policy and the Workers' Compensation, Injury Manangement and Disability Policy provide high level principles that direct decision making. Each of these policies will be supported by a number of procedures.

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Academic Promotions Procedures

The Academic Promotions Procedures supports the Staff Performance and Development Policy. The main changes from the previous procedures and process relate to:

  1. Addition of new roles in the Curtin University Academic, Professional and General Staff Enterprise Agreement 2012-2016;
  2. Promotion criteria for level B amended to: 'Applicants must demonstrate evidence of overall high performance at current level appropriate to their academic role';
  3. Qualification requirement for level B amended to: 'A level B staff member shall have qualifications and/or experience recognised by the University as appopriate for the relevant discipline area. Promotion to level B normally requires a doctoral degree';
  4. The inclusion of a process for unsuccessful applicants.

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Additional Remuneration Procedures

The Additional Remuneration Procedures supports the Remuneration and Benefits Policy and Staff Performance and Development Policy and has been developed based on the rescinded Payment of Additional Remuneration Policy and Procedures. The main changes from the existing procedures/process are as follows:

  1. Clarification on the circumstances and rationale under which additional remuneration can be paid;
  2. Personal Loading now available as Attraction/Retention/Market Loading;
  3. Changes to the payment and duration of Personal Loading.

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Appointment of Fixed-Term and Continuing Staff Procedures

The Appointment of Fixed-Term and Continuing Staff Procedures supports the Recruitment, Selection and Appointment Policy and has been developed based on the rescinded Recruitment and Selection Policy. The main changes from the existing procedures/process are as follows:

  1. Providing the hiring manger greater flexibility in determining sourcing strategies and selection methods which suit the business needs and improve the speed of hire of fixed-term and continuing staff;
  2.  Defining "merit selection" and recognising circumstances where staff may be appointed on merit without a competitive selection process;
  3. Stating conditions for academic appointments at ALC, ALD, ALE including where joint or sponsored appointments are to be made;
  4. Revised guidelines.

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Appointment of Casual Academic Staff Procedures

The Appointment of Casual Academic Staff Procedures support the Recruitment, Selection and Appointment Policy. The main changes from the previous procedures/process are as follows:

  1. Renaming from Appointment of Sessional Academic Staff Procedures to Appointment of Casual Academic Staff Procedures for consistency with the Enterprise Agreement;
  2. Referring casual academic staff to the Criminal Record Screening Procedures for their obligations regarding criminal record screening;
  3. Requiring staff to declare any changes to their criminal history information when accepting an offer of further appointment with the University;
  4. Removing the need to staff to undergo further criminal record screening where there has been no break in employment (replaced by the staff declaration obligation).

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Criminal Record Screening Procedures

The Criminal Record Screening Procedures support the Recruitment, Selection and Appointment Policy. The main changes from the existing procedures/process are as follows:

  1. Clarifying when individuals are required to undertake criminal record screening;
  2. Removing the need for staff to undergo further criminal record screening where there has been no break in employment (replaced by the staff declaration obligation);
  3. Removing the requirement for casual staff members moving to a fixed-term or continuing appointment to undergo further screening;
  4. Requiring staff to declare any changes to their criminal history information when accepting an offer of a further appointment with the University;
  5. Incorporating screening requirements for casual academic staff previously contained within the Appointment of Sessional Academic Staff Procedures.

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Illness, Disability and Injury Management Procedures

The Illness, Disability and Injury Management Procedures supports the Workers' Compensation, Injury Manangement and Disability Policy and has been developed based on the rescinded Injury Management Policy and Procedures. The new Illness, Disability and Injury Management Procedures include clarification on:

  1. the University's legislative requirements;
  2. the responsibilities of key parties to the provision of reasonable accommodation; and
  3. the University's Injury Management system in relation to illness, disability or injury.

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Incidental Expenditure and Reimbursement Procedures

The Incidental Expenditure and Reimbursement Procedures supports the Remuneration and Benefits Policy and has been developed based on the rescinded Discretionary Staff Related Expenditure Policy. The main changes from the existing procedures/process are as follows:

  1. Defining business-related expenditure and University funds;
  2. Explanation of staff responsibilities in the prudent use of University funds; and
  3. The inclusion of Schedule 1: Business Related Incidental Expenditure which provides greater guidance on allowable and non-allowable expenditure and relevant applicable limits.

Further amendments were approved in July 2012 and January 2013, including providing additional clarification on Fringe Benefit Tax and a minor amendment to the Schedule.  

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University Fleet Procedures

The University Fleet Procedures supports the Remuneration and Benefits Policy and has been developed based on the rescinded University Fleet Policy and Procedures. The main changes from the existing procedures/process are as follows:

  1. Vehicles are no longer procured under a Special Purpose Account Cost Centre;
  2. Vehicles are no longer offered as part of a remuneration package other than those provided for in a salary packaging arrangement;
  3. Vehicles are normally not available for staff to take home in order to avoid incurring Fringe Benefit Tax;
  4. Approval of Fleet 1 vehicles now sits with the Head of School/Area; and
  5. Clarification around the responsibilities of Corporate Services, Heads of School/Area and Users of fleet vehicles.

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Workers' Compensation Procedures

The Workers' Compensation Procedures support the Workers' Compensation, Injury Manangement and Disability Policy and has been developed based on the rescinded Workers Compensation and Claims Management Policy. The new Workers' Compensation Procedures include clarification on:

  1. the University's legislative requirements;
  2. the responsibilities of key parties to workers' compensation claims and insurance cover; and
  3. the University's Injury Management system in relation to compensable injury or illness.

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Working With Children Check Procedures

The Working with Children Check Procedures supports the Recruitment, Selection and Appointment Policy and the Working with Children (Criminal Record Checking) Act 2004 (WA), and has been developed based on the existing Working with Children Check Policy and Procedures. The main changes from the existing procedures/process are as follows:

  1. Clarification on the responsibilities of staff, students and university associates;
  2. Clarification on the cost of WWC Checks;
  3. Removal of phasing-in arrangements.

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Click here to access existing Human Resources policies and procedures available on the University Policy website.