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Curtin University
People and Culture

Policies and procedures recently rescinded

The following policies and procedures have been rescinded. The rationale and date of rescission are detailed below:

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Academic Appointments to Senior Administrative Positions Policy and Procedures

The Academic Appointments to Senior Administrative Positions Policy and Procedures commenced in January 2001 and no significant amendments have been made since that date. The policy provides secondment opportunities for continuing academic staff to senior administrative positions in non-teaching areas of the University.

A review of the Academic Appointments to Senior Administrative Positions Policy and Procedures has demonstrated that the document can be rescinded as the purpose is met through general recruitment and selection procedures, the Academic Staff Enterprise Agreement, and the Register of Functions and Delegations.

The Academic Appointments to Senior Administrative Positions Policy and Procedures was rescinded by the Academic Board on 30 March, 2012.

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Academic Exchanges Policy

The Academic Exchanges Policy commenced in 1994 and provides an opportunity for the personal development of academic staff through an exchange between tertiary institutions. It is understood that the policy and associated process has not been used in recent years.

The policy commenced prior to the introduction of the Academic Study Leave Procedures and the Appointment of Visiting and Adjunct Staff Procedures which provide guidance for Curtin staff undertaking Academic Study Leave at other institutions and for academic staff visiting Curtin.

The policy does not comply with current University requirements and does not allow for mandated internal processes such as recruitment and selection, criminal record screening, health and safety, and insurance and workers compensation requirements.

The Academic Exchanges Policy was rescinded by the Academic Board on 30 March, 2012.

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Academic Promotions Policy

The Academic Promotions Policy has been rescinded and replaced by the revised Academic Promotions Procedures.

The Academic Promotions Policy was rescinded by the Planning and Management Committee effective 16 August, 2012.

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Academic Workload Management System Policy

The Academic Workload Management System Policy has been rescinded as the process for managing academic workloads is covered in the University’s Academic, Professional and General Staff Enterprise Agreement 2012-2016, specifically Clause 22 Hours of Work and Workload (Academic Staff).

The Academic Workload Management System (AWMS) is detailed further in the documentation available on the AWMS webpage.

The Academic Workload Management System Policy was rescinded by the Planning and Management Committee on 26 June, 2012.

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Allowances - Higher Duties - Academic Policy

The Allowances - Higher Duties - Academic Policy commenced in 1997 and makes provision for the payment of an allowance to academic staff appointed to act, in a temporary capacity, as Head of School or Pro Vice-Chancellor.

A review of the Allowances - Higher Duties - Academic Policy has demonstrated that the information contained in the policy is no longer current and not required in a policy document as higher duties appointments and remuneration are negotiated and actioned through a Variation to Contract.

The Allowances - Higher Duties - Academic Policy was rescinded by the Planning and Management Committee on 27 March, 2012.

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Appointment of Sessional Academic Staff Policy and Procedures

The Appointment of Sessional Academic Staff Policy and Procedures were rescinded  by the Planning and Management Committee on 27 March 2012, and replaced by the Appointment of Sessional Academic Staff Procedures. Much of the procedural content that was included in the Appointment of Sessional Academic Staff Policy and Procedures was contained in the Appointment of Sessional Academic Staff Procedures.

The Appointment of Sessional Academic Staff Procedures were updated and replaced by the Appointment of Casual Academic Staff Procedures in April 2013.

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Ceasing Employment Policy and Procedures

A review of the Ceasing Employment Policy and Procedures has demonstrated that the information contained is no longer necessary in a procedural format as the requirement to complete the Staff Exiting Checklist has recently been included in the standard Contract of Employment for staff.

Additionally, staff are notified prior to leaving the University of the need to complete the Staff Exiting Checklist and to return any University property. The process for departing staff is detailed on the Human Resources website where the Staff Existing Checklist can be accessed.

The Ceasing Employment Policy and Procedures was rescinded by the Planning and Management Committee on 29 May, 2012.

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Conferences, Seminars, Workshops and Visits Policy and Procedures

The Conferences, Seminars, Workshops and Visits Policy and Procedures has been rescinded as the provisions for staff and organisational development are covered under clause 52 of the General Staff Enterprise Agreement 2009- 2012, and clause 47 of the Academic Staff Enterprise Agreement 2009-2012. Additionally, Delegation D6.20 covers approval for staff development activities of staff and approval of attendance at conferences, seminars and workshops is covered under Delegation D6.21. Where attendance at a conference, seminar or similar activity requires travel, applications are made in accordance with the Travel Procedures.

Rather than duplicating these provisions in procedural documents, information for managers and staff is available on the Human Resources website.

The Conferences, Seminars, Workshops and Visits Policy and Procedures was rescinded by the Planning and Management Committee on 26 June, 2012.

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Criminal Record Screening Policy and Procedures

The existing Criminal Record Screening Policy and Procedures has been rescinded and replaced by the new Criminal Record Screening Procedures. Much of the procedural content that was included in the existing Criminal Record Screening Policy and Procedures is now contained in the Criminal Record Screening Procedures.

The Criminal Record Screening Policy and Procedures was rescinded by the Planning and Management Committee on 27 March, 2012.

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Development Opportunities – General Staff Policy and Procedures

The Development Opportunities – General Staff Policy and Procedures has been rescinded as the provisions for staff and organisational development are covered under clause 52 of the General Staff Enterprise Agreement 2009- 2012, and clause 47 of the Academic Staff Enterprise Agreement 2009-2012. Additionally, Delegation D6.20 covers approval for staff development activities of staff.

Rather than duplicating these provisions in procedural documents, information for managers and staff is available on the Human Resources website.

The Development Opportunities – General Staff Policy and Procedures was rescinded by the Planning and Management Committee on 26 June, 2012.

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Discretionary Staff Related Expenditure Policy

The Discretionary Staff Related Expenditure Policy has been rescinded and replaced by the new Incidental Expenditure and Reimbursement Procedures.

The Discretionary Staff Related Expenditure Policy was rescinded by the Planning and Management Committee on 27 March, 2012.

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Endowed Chairs Policy

The Endowed Chairs Policy was created in 1995, and since that time no change to the intent of the policy has been made resulting in the prescriptive matters within this document becoming outdated.

The University's general recruitment and selection policies and procedures apply to the engagement of an endowed or sponsorted chair, and a relevant section to reflect this process has now been incorporated in to the new Appointment of Fixed-Term and Continuing Staff Procedures. The procedures also incorporate the recent changes on academic appointments at ALC, ALD and ALE which equally applies to appointments at these levels on an endowed or sponsorship basis.

The Appointment of Fixed-Term and Continuing Staff Procedures removes the prescriptive approach to entering into an endowed or sponsored chair arrangement. Rather, the University may use or develop its internal processes to determine appropriate endowments or sponsorships under the guidance of the Office of Reseach and Development.

A current delegation exists from the Vice-Chancellor to the relvant Deputy Vice-Chancellor or relevant Vice President for the Power to Sign Sponsorship Agreements (A6.34). This delegation includes the power to sign agreements for endowed chairs.

The Endowed Chairs Policy was rescinded by the Academic Board on 30 March, 2012.

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Head of School Appointment Policy and Procedures

The current Head of School Appointment Policy and Procedures provides for the process of recruiting and selecting a Head of School, payment of salary and allowances, and granting of conditions of employment for Heads of School including academic study leave.

A review of the Head of School Appointment Policy and Procedures has demonstrated that the information contained in the current document is no longer current and the process is not required in a procedural format as appointments are governed by general recruitment and selection procedures. Further, minimum allowances are detailed in the Academic Staff Enterprise Agreement, and academic study leave will be addressed in the Academic Study Leave Procedures which are currently under review.

The Head of School Appointment Policy and Procedures was rescinded by the Planning and Management Committee on 27 March, 2012.

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Injury Management Policy and Procedures

The existing Injury Management Policy and Procedures has been rescinded and replaced by the new Illness, Disability and Injury Managment Procedures. Much of the procedural content that was included in the existing Injury Management Policy and Procedures is now contained in the Illness, Disability and Injury Managment Procedures.

The Injury Management Policy and Procedures was rescinded by the Planning and Management Committee on 31 July, 2012.

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Inter Institutional Teaching Policy

The Inter Institutional Teaching Policy commenced in 1994 and makes provision for academic staff to teach at other tertiary institutions where specific skills are unavailable.

A review has demonstrated that the document is no longer relevant as the University's more recent Code of Conduct and Conflict of Interest Procedures guide inter institutional teaching arrangements. Additionally, Delegation D6.22 provides that the Responsible Officer for approval of teaching at another University is the Head of School/Area.

The Inter Institutional Teaching Policy was rescinded by the Academic Board on 30 March, 2012.

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Joint Appointments Policy and Procedures

The Joint Appointments Policy and Procedures commenced in December 2000 and since that time no significant changes have been made to the intent of the document. The document provides guidelines for the negotiation of joint appointments and does not contain any policy or procedural content.

The new Appointment of Fixed-Term and Continuing Staff Procedures incorporates a section on joint appointments which allows the University to use or develop internal processes to determine appropriate joint appointments under the guidance of the Office of Research and Development.

The Joint Appointments Policy and Procedures was rescinded by the Planning and Management Committee on 27 March, 2012.

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Payment of Additional Remuneration Policy and Procedures

The existing Payment of Additional Remuneration Policy and Procedures has been rescinded and replaced by the new Additional Remuneration Procedures. Much of the procedural content that was included in the existing Payment of Additional Remuneration Policy and Procedures is now contained in the Additional Remuneration Procedures.

The Payment of Additional Remuneration Policy and Procedures was rescinded by the Planning and Management Committee on 29 May, 2012.

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Recruitment and Selection Policy

The existing Recruitment and Selection Policy has been rescinded and replaced by the new Appointment of Fixed -Term and Continuing Staff Procedures. Much of the procedural content that was included in the existing Recruitment and Selection Policy is now contained in the Appointment of Fixed-Term and Continuing Staff Procedures.

The Recruitment and Selection Policy was rescinded by the Planning and Management Committee on 27 March, 2012.

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Staff as Students Policy and Procedures

The Staff as Students Policy and Procedures commenced in 1995 and has not been formally reviewed since then. The document has the stated objective of preserving the integrity of the assessment process by ensuring there is no conflict of interest when a staff member undertakes studies at Curtin.

It is proposed that the Staff as Students Policy and Procedures be rescinded as the more recent and comprehensive Conflict of Interest Policy and Procedures adequately covers conflict of interest issues generally and clealy assigns the responsibility for putting in place such measures as are deemed necessary in cases of perceived or actual conflict of interest.

The Staff as Students Policy and Procedures was rescinded by the Academic Board on 30 March, 2012.

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Staff Study Support Policy and Procedures

The Staff Study Support Policy and Procedures has been rescinded as the provisions for study leave and staff and organisational development are covered under clauses 40 and 52 of the General Staff Enterprise Agreement 2009- 2012, and clauses 35 and 47 of the Academic Staff Enterprise Agreement 2009-2012. Additionally, Delegation D6.20 covers approval for staff development activities of staff.

Rather than duplicating these provisions in procedural documents, information for managers and staff and an application form is available on the Human Resources website.

The Staff Study Support Policy and Procedures was rescinded by the Planning and Management Committee on 26 June, 2012.

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University Fleet Policy and Procedures

The existing University Fleet Policy and Procedures has been rescinded and replaced by the new University Fleet Procedures. Much of the procedural content that was included in the existing University Fleet Policy and Procedures is now contained in the University Fleet Procedures.

The University Fleet Policy and Procedures was rescinded by the Planning and Management Committee on 31 July, 2012.

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Workers' Compensation and Claims Management Policy

The existing Workers' Compensation and Claims Management Policy has been rescinded and replaced by the new Workers' Compensation Procedures. Much of the procedural content that was included in the existing Workers' Compensation and Claims Management Policy is now contained in the Workers' Compensation Procedures.

The Workers' Compensation and Claims Management Policy was rescinded by the Planning and Management Committee on 31 July, 2012.

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Working with Children Check Policy and Procedures

The existing Working with Children Check Policy and Procedures has been rescinded and replaced by the new Working with Children Check Procedures. Much of the procedural content that was included in the existing Working with Children Check Policy and Procedures is now contained in the Working with Children Check Procedures.

The Working with Children Check Policy and Procedures was rescinded by the Planning and Management Committee on 29 May, 2012.

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Work Planning and Performance Review Policy and Work Planning and Performance Review Procedures

The Work Planning and Performance Review Policy and the Work Planning and Performance Review Procedures were identified as being redundant as the Work Planning and Performance Review (WPPR) process is covered in the relevant clauses in the University's General Staff Enterprise Agreement 2009-2012 (Clause 51) and the Academic Staff Enterprise Agreement 2009-2012 (Clause 44).

Implementation of the WPPR process is further explained in the documentation available on the WPPR webpage maintained by Human Resources, and through training workshops for staff and line managers run by the Organisational Development Unit.

The Work Planning and Performance Review Policy and the Work Planning and Performance Review Procedures were rescinded in April 2012.

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Click here to access existing Human Resources policies and procedures available on the University Policy website.

To contact the HR Projects and Policy Team, email HR-Policy@curtin.edu.au