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Curtin University
People and Culture

Academic Promotion to Levels C, D & E

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The following information is for Academic Promotions for levels C, D and E.

Process overview

Promotions to Level C are assessed within each Faculty by a Faculty Academic Promotions Panel.*

Promotions to Level D and E are assessed by the University Academic Promotions Committee.*

* referred to in the information below as 'the committees'

The promotions process requires gathering of evidence and a written statement against the criteria, it is therefore recommended that you commence collating your information prior to the call for applications. Click here for a list of requirements to assist you.

Eligibility

Full-time and part-time continuing and fixed-term academic staff are eligible to apply for promotion.

Intending applicants will have completed 12 months continuous service since their appointment or most recent promotion at Curtin. Unsuccessful applicants will not normally be eligible to apply in the next promotion round.

In exceptional circumstances, however, an application will be accepted after only one year. In this instance, intending applicants will provide a written application to their Pro Vice-Chancellor outlining evidence of their achievements since their last promotion. If the PVC is satisfied there are compelling reasons to support the application, the initial request and a written recommendation will be provided to the Chair of the relevant committee for determination. 

Contents

    Academic Promotions Procedures

    Information for applicants and assessors 


Procedures

The process for academic promotion to Level C, D and E is covered by the Academic Promotions Procedures:    

Academic Promotions Procedures         

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Information for applicants and assessors: 

Note: where the applicant is not Faculty-based the Pro Vice-Chancellor means the relevant Executive Manager and the Head of School means the relevant Head of Area.       

Application portal

The due dates have been carefully considered and it is essential that these dates are adhered to. Late applications will not be considered.

Please read before applying:

It is important to read this document before commencing your application on the portal: Information on using the portal [pdf updated 29 June 2016]

Click on the link below to access the academic promotions portal to commence your online application:

ACADEMIC PROMOTIONS PORTAL 

(The online application portal will open in Monday 3 Julyfor the 2017 Round. If you have any queries please email academicpromotions@curtin.edu.au)

Statements against Criteria template [updated 16/06/17]

If you have any queries in regards to the Academic Promotions Procedures, the promotions process or the portal please contact Pip Rundle on ext 4318 or academicpromotions@curtin.edu.au

Applicant-nominated assessor information

Download the following document for suggested wording for your applicant-nominated assessors email: App-Nom Assessor Email. When applying for promotion, include in your email your application documents and supporting documentation.

Download the following report form to send to your applicant-nominated assessor: App-Nom Assessor Form 

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Promotion criteria

Applicants for academic promotion to levels C, D and E will provide evidence of their sustained high performance at their current level and the potential to perform at least to the minimum standard of the academic performance expected for the level of promotion being applied for, in Teaching & Learning, Research/Creative Works and Service and Leadership.

Teaching & Learning is optional for research academic applicants, as is Research/Creative Works for teaching academic applicants.

For more information refer to the Academic Promotions Procedures.

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Information to address criteria

For information on the academic promotion criteria -Teaching & Learning, Research/Creative Works and Service and Leadership - refer to the Curtin Expectations for Academic Performance (CEAP).

Additional information is available on Teaching & Learning in the Teaching Excellence at Curtin document. This document provides standards against the seven teaching excellence criteria for each academic level and shows how multiple sources can evidence your teaching including self-evaluations, student feedback, peer review of teaching and expert opinions.  Peer Review of Teaching is recommended but not mandatory.

When addressing the promotion criteria, make clear, concise, evidence-based statements that highlight the quality outcomes and outputs achieved in your duties. Wherever possible, show evidence of excellence in performance and outcomes.

Clarify if your duties are at School, Faculty, University, state, national or international level.

Applicants to level D and E are also required to state what they will bring to the University in terms of leadership and how it relates to the University's strategic plan. This statement will indicate your intended trajectory for the future. For further information refer to the University and Faculty strategic plans and the University's Values.

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Weightings

Applicants should weight their contributions for academic promotion based on their perception of their relative contributions to the criteria and the extent to which these align with the University’s strategic plan. It is advisable that you discuss your selected weightings with your Head of School.

Applicants must select a weighting for each criterion from a given range and must total 10 (fractional weightings will not be accepted) as shown in Table 1 below:  

Table 1: Weighting ranges for promotion criteria:

Criteria

Teaching & Research

Research Academic

Teaching Academic

Teaching

2 - 6

0 - 1

7 - 8

Research

2 - 6

7 - 8

0 - 1

Service & Leadership

1 - 3

1 - 3

1 - 3

Total

10

10

10

Non-standard weightings

In exceptional circumstances, a staff member with agreed non-standard duties may select a weighting for a criterion outside the ranges indicated in Table 1 up to a total weighting of 10:

  • The weighting chosen should align with the applicant's workload allocation
  • An applicant with a significant administrative role may select up to a maximum of 6 (six) for Service & Leadership

All applications with a non-standard weighting must be supported by their Head of School and Pro Vice-Chancellor.

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Assessment

An applicant’s performance will be assessed by the relevant committee against the standards defined in Curtin Expectations for Academic Performance (CEAP) at the current level. Please note that CEAP outlines the identified ‘minimum' performance standards for academic staff.

Promotion will recognise and reward academic staff for overall high performance in keeping with the expectations of academic performance, relative to opportunity and in duties appropriate to their current level and academic role. The committees are looking for applicants who show potential to perform at the level of promotion applied for.

The performance level for all applicants is scored against the same five point scale (0-4) as shown in Table 2 below. In each criterion, an applicant would have both a performance score (assessed by the Committee), and a weighting (self-selected) whose product (performance x weighting) would give the weighted score for that criterion.  The sum of the weighted scores for all relevant areas of assessment would give a maximum score of 40, with a threshold for promotion set at 30. See Table 3 for an example of assessment.

Table 2: Performance scores

Performance

Score

Outstanding

4

Excellent

3

Good

2

Satisfactory

1

Unsatisfactory

0

Table 3: Example of assessment: 

 

 

Teaching & Research

Research Academic

Teaching Academic

Weight

Score

Weighted Score

Weight

Score

Weighted Score

Weight

Score

Weighted Score

Teaching & Learning

5

3

15

1

3

3

8

3

24

Research/Creative Works

3

3

9

8

3

24

1

3

3

Service & Leadership

2

4

8

1

4

4

1

4

4

Total

 10

 

32

 10

 

31

 10

 

31

 

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Research Report

Applicants must run a MyResearch Activity Report out of the SCRIPT MyResearch Module which can be accessed from the SCRIPT website. 'Researcher user' access to SCRIPT is available to all academic staff. If you do not have access please email script@curtin.edu.au

The report start year is at the applicant's discretion - at least three years is suggested, depending when an applicant commenced work at the University.

The report will include:
•     Publications - both verified and entered 
•     Approved research projects where the outcome is not yet known, but an intended funding year is within the selected timeframe 
•     Successful/completed research projects with a funding year within the selected timeframe 
•     Unsuccessful projects whose intended span included a funding year within the selected timeframe

Please note that the Office of Research & Development will not be running a specific verification process for academic promotion applicants.

For further information or assistance with your MyResearch Activity Report please contact your Faculty Research Support Officer.

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eVALUate Reports

All applicants addressing the Teaching & Learning criteria who have teaching or coordination duties must include eVALUate reports with their application for the last three years only.

An applicant may attach as many eVALUate Unit Summary Reports (USRs) and/or Teaching Evaluation Reports (TERs) of their choice to their application. Applicants are to ensure the cover pages are removed before including with their application.

USRs should be published and include a meaningful response to feedback.

Information on how to interpret response rates and the distinction between eVALUate reports is available on the eVALUate website.

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Curriculum Vitae (CV)

Your CV is expected to be up to date and include content as would be provided for a job application. It should be a full academic CV with pages included for publications, grants and information on other activities, such as awards, teaching and supervision duties. It is expected that standard referencing will be used for all publication lists.

Applicants should consider using headings to assist with clarity and relevance and as a guide for the committees. Applicants are encouraged to also use headings to highlight key achievements since their appointment or last application for academic promotion with emphasis on the last 3 years. Following are some suggested headings:

Teaching and Learning

Unit coordination duties
Year/ Title of units coordinated/ Number of teaching staff coordinated/ Approximate student numbers

Teaching duties
Year/ Title of units in which you had a major teaching role/ Teaching role (Lecturer, Tutor, Lab demonstrator)

Awards for teaching
Year/ Name of awarding body/ Name of award/ Role

Teaching grants
Year/ Name of grant and awarding body/ Type of activity/ Role/ Progress or status

Supervision duties
Year/ Award type (Doctoral, Master, Honours)/ Coursework or Research/ Supervision type/ Number of fulltime students/ Number of part-time students/ Number of completions

Research/Creative Works

Awards for research
Year/ Name of awarding body/ Name of award/ Role

Research grants
Year/ Name of grant and awarding body/ Type of activity/ Role/ Progress or status

Publications
Year/ Title of publication/ Type of publication/ Progress or status

Other Research/Creative Works
Year/ Type of activity/ Role/ Progress or status

Service and Leadership

Major internal service roles
(Committees / Working Parties / Boards)
Year/ Service activity/ Title of role

Major external service roles
(Committees/Working Parties/ Boards/ Conference organisation)
Year/ Service activity/ Title of role

Leadership roles (not covered above)
Year/ Title of role or duty

Other major duties
Year/ Title of role or duty

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Conflict of Interest

Applicants need to advise the HR Project Coordinator of any perceived, actual or potential conflict of interest with any members of the committees as listed on the Academic Promotions website, so it can be assessed and appropriate action taken where necessary.

Members of the committees will also be required to advise the HR Project Coordinator of any perceived, actual or potential conflict of interest with any applicants.

Please see the Conflict of Interest Procedures for more information. Your line manager may be able to assist you or alternatively you may contact the Integrity and Standards Unit for further assistance and information.

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EEO Considerations

Equal Employment Opportunities (EEO) considerations are circumstances which:
•     relate to grounds covered under Equal Opportunity legislation;
•     may have an adverse impact on any aspect of your performance; and
•     you believe should be taken into account when your application is considered.

If you believe you have EEO considerations, we strongly recommend you contact the Director Ethics, Equity and Social Justice for assistance. Further information is also available on the Ethics, Equity and Social Justice website.

The Director, EESJ, sits on the committees as an equal employment opportunity observer.

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Timeline

2017 Timeline for Academic Promotion to Levels C, D and E.

The due dates have been carefully considered and it is essential that these dates - as stated in the portal forms and emails and in the timeline below - are adhered to.

Applications for academic promotions for levels C, D and E are managed through an online portal, the link will be available HERE when the Round commences.

2017 ACADEMIC PROMOTIONS TIMELINE FOR LEVELS C, D and E

Timeframe  Action
 End June  Call for applications via Curtin Weekly email
 Monday 3 July  Applications open
 Friday 28 July  Applications close at 5pm

 

by 4 August

 Applicant to send report request email to Applicant-nominated Assessors - email template available above
Friday 11 August  PVC to return Faculty-nominated Assessor lists (level D and E)
Friday 11 August  HOS assessor reports close
by 18 August  People and Culture to send report request emails to Faculty-nominated assessors (level D and E)
5pm Friday 25 August  Applicant-nominated Assessor reports close
5pm Friday 25 August  PVC assessor reports close
5pm Friday 25 August  Faculty-nominated assessor reports close (level D and E)
5pm Friday 25 August  Application process complete
 September

 

 University Academic Promotions Committee and
individual Faculty Academic Promotions Panels meet

 

 by early November  Notification of outcomes sent to applicants

 

(14 working dates after date of notification)

 Close date of review process for unsuccessful applicants as per '3.6.6 Process for Unsuccessful Applicants' in the Academic Promotions Procedures
 1 December 2017  Effective date of successful academic promotions  
   

 

If you have any queries in regards to the Academic Promotions Procedures, the promotions process or the portal please contact:

Ms Pip Rundle 
Project Coordinator, Academic Projects

(08) 9266 4318 or AcademicPromotions@curtin.edu.au

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Useful links

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