Staff ID cards
All Curtin employees are issued a Curtin University Staff Identity Card. The card serves three basic purposes:
- It identifies the bearer as a Curtin employee
- It allows usage of the Library Facilities, including book borrowing
- It can be used for 'swipe-access' to buildings utilising the Cardax Security System
Obtaining a Card
You can obtain a staff card once a record has been entered into the Human Resources Information System (Alesco) and you have been issued with a staff number. Information in the ID Card System (Cardax) is updated from Alesco overnight, so you should wait 24 hours before going to the Student Contact Centre in Building 101 to get your card. After verifying your details, your ID photograph will be taken and a staff card will be issued to you immediately.
There are three types of cards available to Curtin staff:
- the standard Staff card, available to all Standard Curtin staff, both Academic and General;
- the Visitor card, available to visitors who are at Curtin for a period of one to six months; and
- the Associate card, available to visitors who work on campus, but are not directly employed by Curtin. The application form for associates can be found at: Request to Register a "University Associate" on Alesco [.pdf - 159kb]. This form should be completed, and handed in to the Student Contact Centre in Building 101.
The card has your name, photograph and library bar code on the front and a magnetic strip on the back. The magnetic strip is encoded for building access using the Cardax Security system.
Staff are encouraged to wear their card at all times when on campus.
If you are a returning staff member having an older card that cannot be encoded, or your details have been deleted, then a new staff card will be issued.
Arranging access to buildings
The Cardax system is a security database system used in conjunction with staff and student ID cards and swipe card readers located on various building and room entrances around campus. To arrange access to any University building that is covered by the Cardax system, you will require a Cardax encoded Staff ID. Not all buildings on campus utilise the Cardax swipe system.
The Staff Card does not automatically grant 24-hour, 7-days a week access to Cardax enabled buildings. To gain access to any buildings utilising the Cardax system, arrangements must be made with the Cardax Administrator for each building to organise which doors should be activated by your card and at what times. A Cardax Application Form [.pdf - 30kb] will need to be completed, and a senior person in the School/Division must countersign the application. Each building has its own access rules, and access may be dependent upon the specific rules for that building, and the access times requested.
Replacing lost/missing cards
If your staff card is lost or stolen, please email 'lost cards' so that the Cardax access privileges can be revoked. Central Administration will provide a replacement cost for a small fee of around $15. This figure is subject to change based upon yearly university charges and levies. This fee covers the administrative cost involved in producing a replacement card only and does not entitle you to ownership of the card. This fee can be paid at the cashiers desk in Central Administration, and you will be provided with a receipt which can be shown to the Customer Service Officer to obtain the replacement card.
Faulty Cards
If your card is not functioning properly a replacement card will be issued free of charge. A replacement card issued will not work for the next 24 to 48 hours after it has been issued.